Salary Packaging Policy

Document Number000123
Date Approved28 July 2006
Date Last Amended14 June 2011
  

1.      Introduction

1.1.     This policy supports the University’s commitment to offering staff supportive and flexible work arrangements in achieving its mission.

1.2.     The policy accords with the Fringe Benefits Taxation (FBT) Assessment Act.

1.3.     This policy should be read in conjunction with the Salary Packaging Forms and User Guides.

2.      Policy Intent

To provide enhanced salary packaging arrangements in support of the University’s mission. This is a benefit and retention strategy for existing staff, and an important element in developing the University’s reputation as an employer of choice in a competitive market place.

3.      Relevant Definitions

Salary Packaging: an arrangement between a staff member and the University where the staff member agrees to forgo part of their salary on a pre-tax basis in return for benefits of a similar value provided by the University (or someone associated with the University). Salary packaging is also commonly referred to as salary sacrificing

4.      Policy Principles

4.1.     All continuing and fixed term staff members may participate in the flexible salary packaging scheme.  Due to the nature of their employment, fixed term staff members may not have access to the full range of benefits and would be limited by the term of their employment. The scheme is not available to casual staff members.

4.2.     Eligible staff are able to sacrifice up to 100% of their gross salary after authorised deductions in certain circumstances.

4.3.     The arrangement is entirely voluntary, and must be entered into prospectively. All available salary packaging benefits will comply with Australian Taxation Office (ATO) requirements and will fall within three FBT categories :

i.    Exempt Benefits

ii.   Otherwise Deductible Benefits

iii.  Concessionally Taxed Benefits.

Fully taxable benefits are not available under the University’s salary packaging policy.

4.5.     The University will monitor any changes to the range of available benefits as defined by the ATO. These changes will be reviewed and the list of available benefits will be subject to approval by the Vice-Chancellor.

4.6.     Staff members are responsible for seeking independent financial advice, particularly in relation to FBT and income tax issues prior to entering into a salary packaging arrangement.

4.7.     The administration of salary packaging may be undertaken either through in-house arrangements for selected benefits or by utilising the services of an external provider. Please refer to the Salary Packaging Forms and User Guides for benefits that are available to be packaged, and for details of the external provider.

4.8.     Salary packaging arrangements are to be provided at no cost to the University.  Staff electing to enter into salary packaging arrangements will be responsible for all applicable administration fees, charges and taxes.  Any outstanding costs associated with salary packaging owed by staff members to the University, including Fringe Benefits Taxation liability will be collected within the following timeframe:

  • 0 to $500 over one pay period
  • $500 to $1,000 over two pay periods
  • $1,000 to $2,000 over three pay periods
  • $2,000 to $3,500 over four pay periods
  • Above $3,500 by negotiation, but not to exceed six pay periods

5.      Essential Supporting Documents

Salary Packaging Forms and User Guides

6.      Relevant Links

Salary Packaging

Approval AuthorityVice-Chancellor
Date Approved28 July 2006
Date Last Amended14 June 2011
Policy SponsorVice-Chancellor
Policy OwnerDeputy Vice-Chancellor (Services)
Policy ContactDirector, Human Resource Services
Amendment History

Amended: 14 June 2011 to include a new Clause 4.8 to clarify staff liabilities for applicable fees, charges and taxes (as contained in the Salary Packaging User Guide) and updates of links to revised supporting documentation, as provided by Acting Director, Human Resource Services

Updated: Vice-Chancellor, 28 August 2007

Approved: Vice-Chancellor, 28 July 2006