Rules Concerning Pro Vice-Chancellors, Assistant Deans and Other Faculty Officers

Document Number000302
Date Approved28 November 2005

1.      Interpretation

     In these rules, unless the context or subject matter otherwise indicates or requires:

"Faculty" means a Faculty established within the University by the Council;

"Faculty Board " means the Board constituted under the Rules Governing Faculties.

2. Deans (1)

2.1.     The title “Dean” is a courtesy title conferred by the Vice-Chancellor.

2.2.     Use of the title “Dean” is restricted to external academic, professional and other purposes approved by the Vice-Chancellor. The title shall not be included in formal University academic organisational and administrative structures.

2.3.     Where a Pro Vice-Chancellor or Head of School has the courtesy title “Dean”, 2.2 also applies.

3.      Council Meetings

 The Pro Vice-Chancellor ex officio, attends meetings of the Council and has rights of audience and debate.

4. Functions of Pro Vice-Chancellor (PVC)

4.1.     There shall be a Pro Vice-Chancellor of each Faculty who shall be the Executive Head of the Faculty and shall preside at all meetings of the Faculty Board at which the Pro Vice-Chancellor is present.

4.2.     The Pro Vice-Chancellor shall be responsible to the Vice-Chancellor for academic leadership, and the efficient and effective operation of the Faculty.

4.3.     The Pro Vice-Chancellor shall also have a University-wide portfolio, assigned by the Vice-Chancellor.

5.      Deputy Head of Faculty

5.1.     In each Faculty there shall be a Deputy Head of Faculty.

5.2.     The Deputy Head of Faculty is the standing Deputy to the Pro Vice-Chancellor, and shall act as Acting Pro Vice-Chancellor in absences of the Pro Vice-Chancellor. The Deputy Head of Faculty shall also assist the Pro Vice-Chancellor in such matters as the Pro Vice-Chancellor may from time to time determine.

5.3.     The Vice-Chancellor shall, in consultation with the Pro Vice-Chancellor, appoint a member of the Faculty as Deputy Head of Faculty in accordance with Clause 5.4 to hold office for such period within the term of office of the Pro Vice-Chancellor as the Vice-Chancellor may determine.

5.4.     Deputy Head of Faculty

5.4.1.       A Deputy Head of Faculty is appointed by the Vice-Chancellor in consultation with the Pro Vice-Chancellor of the Faculty concerned.

5.4.2.       The Vice-Chancellor shall report the appointment to the Council.

5.4.3.       Before proceeding to consultation with the Vice-Chancellor, the Pro Vice-Chancellor shall:

i)  consider first Professors or Associate Professors in the Faculty for appointment as Deputy Head of Faculty;

ii)  consult with staff in the Faculty; and

iii)  consult with relevant staff outside the Faculty.

6.      Assistant Dean

6.1.     The Pro Vice-Chancellor shall appoint members of the Faculty as Assistant Deans to hold office for such period within the term of office of the Pro Vice-Chancellor as the Pro Vice-Chancellor may determine. The Pro Vice-Chancellor shall consult members of the Faculty prior to making the appointment.

6.2.     The Pro Vice-Chancellor shall first consider the Professors and Associate Professors of the Faculty for appointments as Assistant Deans and must obtain the approval of the Deputy Vice-Chancellor in the event that a proposed appointment of an Assistant Dean is other than a Professor or Associate Professor.

6.3.     An Assistant Dean shall be appointed by the Pro Vice-Chancellor to each University-wide Portfolio, the portfolio being determined by the Vice-Chancellor from time to time.

6.4.     An Assistant Dean shall be a member of a University-wide Portfolio Committee as determined by the Pro Vice-Chancellor or prescribed by the Terms of Reference of such a Committee.

6.5.     An Assistant Dean shall act for and assist the Pro Vice-Chancellor in such matters as the Pro Vice-Chancellor may from time to time determine.

6.6.     In the event of absence of an Assistant Dean for a period exceeding five consecutive working days the Pro Vice-Chancellor shall appoint an Acting Assistant Dean.

6.7.     The Pro Vice-Chancellor shall determine the workload for an Assistant Dean in consultation with the Assistant Dean, taking account of the requirements of the appointment.

7.      Acting Faculty Positions

7.1.     Acting Pro Vice-Chancellor

In the event of absence of the Pro Vice-Chancellor for a period exceeding five consecutive working days, the Deputy Head of Faculty shall become “Acting Pro Vice-Chancellor” of the Faculty and shall assume the responsibilities of the Pro Vice-Chancellor in relation to the management and operations of the Faculty.

7.2.     Acting Deputy Head of Faculty

In the event of absence of the Deputy Head of Faculty for a period exceeding five consecutive working days, the Pro Vice-Chancellor shall appoint an Assistant Dean of the Faculty as Acting Deputy Head of Faculty, with an Acting Deputy Head of Faculty allowance as determined by the Vice-Chancellor from time to time.

7.3.     Acting Assistant Dean

In the event of absence of an Assistant Dean for a period exceeding five consecutive working days, the Pro Vice-Chancellor shall appoint an Acting Assistant Dean normally from amongst the Professors or Associate Professors of the Faculty with an Acting Assistant Dean allowance as determined by the Vice-Chancellor from time to time. 

8.      Presiding Member and Voting Rights

8.1.     The Pro Vice-Chancellor shall be an ex-officio member of any committee of the Faculty Board and may choose to preside at any meeting of any such committee subject to the Rules Concerning Pro Vice-Chancellors, Assistant Deans and Other Faculty Officers. The Pro Vice-Chancellor may choose to preside at any meeting of any such committee subject to the rights of the Chancellor, Deputy Chancellor and Vice-Chancellor.

8.2.     The Pro Vice-Chancellor, presiding at any meeting of the Faculty Board or of any of its committees, shall be entitled to vote and, in the case of an equality of votes, shall have a casting vote.

9.      Supervisor Training

Appointments as Deputy Heads of Faculty and Assistant Deans are conditional on the supervisor training being successfully completed, as determined by the Vice-Chancellor.

Note:
  1. "Dean in the context of these Rules does not include "Dean of Students", "Dean, The University of Newcastle Graduate School" or other University-wide Dean positions as identified by the Vice-Chancellor.

Related Information

Approval AuthorityVice-Chancellor, Noted by Council
Date Approved28 November 2005
Date Promulgated16 December 2005
Amendment History

Rules Concerning Deans and Other Faculty Officers -

Approved by Council: 10 December 1993.

Amended: 8 December 1995, 30 August 1996, 25 October 1996, 3 March 2000, 13 April 2000, 18 August 2000

Rules Concerning Pro Vice-Chancellors, Assistant Deans & Other Faculty Officers -

Approved: 26 October 2001

Amended by Vice-Chancellor: 17 January 2002

Noted by Council: 10 May 2002

Amended by Vice-Chancellor: 28 November 2005

Noted by Council: 16 December 2005

Nomenclature changes: 15 December 2006