Program Management Procedure Manual - Coursework

Document Number000967
Date Approved3 August 2011
Date Last Amended28 February 2014


2014 Manual - Third edition effective from 1 January 2014

Program Management Procedure Manual - Coursework - 000967 (PDF) FULL VERSION - Edition 3

2013 Manual - Second edition effective from 1 January 2013

Program Management Procedure Manual - Coursework - 000967 (PDF) FULL VERSION - Edition 2

2012 Manual - First edition effective up to 1 January 2013

Program Management Policy and Procedure Manual - Coursework - 000967 (PDF) FULL VERSION - Edition 1

Summary of the Manual

This manual should be read in conjunction with the Rules Governing Awards and Programs 000958, its associated Schedules and the Program Management Policy - Coursework 000964.

The Program Management Procedures Manual - Coursework 2013 applies to:

  • enabling programs;
  • undergraduate and postgraduate coursework programs; and
  • programs offered by the University of Newcastle students studying in Australia and offshore, including those enrolled through a partner institution.

Topics included in this Manual include the following:

  • Contents
  • Foreword
  • Significant amendments or additions to this edition
  • Relevant Definitions
  • Authorising Policy

1. Program Development

o   Nomenclature

o   Rationale for Creating a New Program

o   Planning a New Program

o   Approval for Inclusion in the University's Profile

o   Business Plan

o   Equity Groups

o   Approval of Academic Content

o   Program Documentation

o   Resourcing of Programs

o   Fees  

o   Authority to Promote a New Program

2. Structure of Coursework Programs

o   Principles of Coursework Program Design

o   Program Structures

o   Combined Degree Principles

o   Program Listing

o   Program Components

o   Delivery of Content

o   Maximum Time for Completing a Program

o   Professional Accreditation

3. Equity and Support

o   Equitable Access

o   Learning Support

o   Scholarships

4. Learning Outcomes

o   Mapping Graduate Learning Outcomes

o   Mapping Assessment

o   Auditing - Learning Outcomes

5. Engaged Learning

o   Exchange

o   Study Abroad

o   Placement

o   Work-Integrated Learning (WIL) and Research-Integrated Learning (RIL)

6. Academic Program Pathways, Credit and Articulation

o   Academic Program Pathways

o   Credit

o   Cross-Institution Credit

o   Articulation Arrangements

o   Appeals Against Decisions on Credit

7. Management and Quality Assurance

o   Program Convenor

o   Program Management Groups

o   External (Professional or Industry) Advisory Groups

o   Programs - Annual Program Reports

o   Student Feedback on Programs and Courses

8. External Program Reviews

o   External Program Review

o   Initiating the Review

o   External Review Panel Membership

o   Role of Chair of the External Review Panel

o   Role of External Review Panel members

o   Post-Review Actions

o   Role of Pro Vice-Chancellor

o   Documentation Required for the External Program Review 

9. Student Progress

o   At Risk or Potentially At Risk Students

o   Students Required to Show Cause

o   Outcomes of Show Cause Hearings

o   Appeals Against Faculty Progress and Appeals Committee Show Cause Outcome

10. Amendments to Programs

o   Major Program Revision

o   Approval of major revisions

o   Minor Program Revisions

11. Alignment Between Programs and the University Strategic Plan

12. Strategic Planning

o   Review of Program Completion Rates

o   Encouraging Students to Progress to Research

o   Indigenous Collaboration

13. Essential Supporting Documents

14. Related Documents

15. Appendices

o   Appendix 1 - Graduate Profile Statements

o   Appendix 2 - Program Management Group Terms of Reference 

o   Appendix 3 - External (Professional or Industry) Advisory Groups Terms of Reference

o   Appendix 4 - Annual Report template

o   Appendix 5 - Annual Action Plan Report template 

o   Appendix 6 - Annual Program Self Review Report template 

o   Appendix 7 - Annual Course Alignment Report template 

o   Appendix 8 - Annual Staffing Profile Report template

o   Appendix 9 - External Program Review - Generic Terms of Reference Guidelines

Approval AuthorityAcademic Senate and Amendment Authority - Teaching and Learning Committee
Date Approved3 August 2011
Date Last Amended28 February 2014
Date for Review24 July 2014
Policy SponsorPresident of Academic Senate
Policy OwnerPro Vice-Chancellor (Academic)
Policy ContactDeputy Academic Registrar, Governance and Academic Administration
Amendment History

28 February 2014 - All references to Planning, Quality and Reporting (PQR) changed to Strategy, Planning and Performance (SPP)

31 January 2014 – minor edits made to Appendices.

31 October 2013 – Updated 2014 (Edition 3) of this Manual, approved by Chair, Teaching and Learning Committee under delegated authority, for implementation 1 January 2014.

Amendments to clauses 1.1 to 1.7 and Section 10 following review by the Program and Course Approval Committee of its business processes in July 2013, approved by President of Academic Senate, under delegated authority, 12 August 2013.

President of Academic Senate approved amendments to clauses 2.2.3.ii, 2.2.4.ii, 2.5.2 and 2.5.3 to reflect revisions to the definition and requirements for a major, under delegated authority on 18 February 2013.

Amended title to Procedure Manual to align with legal advice, Governance & Policy, 25 January 2013.

Revisions to Section 4, typographical corrections and other updates made to ensure clarity, approved by President of Academic Senate on 11 December 2012, under delegated authority, or implementation from 1 January 2013.

Minor title change, Governance and Policy, 21 November 2012.

12 November 2012 – Updated 2013 (Edition 2) of this Manual approved by President of Academic Senate under delegated authority, for implementation from 1 January 2013.

Addition of content links on landing page. 7 August 2012.

Minor correction to insert 6.2 Credit in TOC, Governance and Policy, 27 July 2012.

Amendment to the composition of the External Program Review Panel Membership recommended by T.L.C. 22 May 2012 and approved by the President of Academic Senate 1 June 2012, to delete Clause 8.2.1 vii effective from 1 January 2013.

Minor corrections to Relevant Definitions, Governance and Policy, 28 May 2012.

Amendments to section 1, 6, 8 and 9 approved by PAS February 2012.

A list of topics included in this manual added. 11 January 2012.

Amendments to clause 2.4 (a) and 6.3.1 as approved by Council 14 October 2011.

Approved Academic Senate, 3 August 2011 for implementation 1 January 2012.