Recruitment and Appointment of Deputy Vice-Chancellor Procedure

Document Number000978
Date Approved23 March 2012

1.      Context

This procedure supports the University’s commitment to transparent merit-based appointments and reflects the provisions of the University of Newcastle Act 1989 in relation to the delegation of responsibility for the recruitment and appointment of staff.

This Procedure should be read in conjunction with the Delegation of Authority Policy 000083, the Conflicts of Interest Policy 000934 and the values of the University’s Code of Conduct 000059.

2.      Procedure

2.1.     Recruitment

2.1.1.  Recruitment of a Deputy Vice-Chancellor will be initiated by the Vice-Chancellor in anticipation of, or due to the creation of, a vacancy resulting from a resignation/retirement of a current Deputy Vice-Chancellor or the creation of a new position.

2.1.2.  The Vice-Chancellor will make recommendations in relation to the creation [or disestablishment] of a Deputy Vice-Chancellor position to Nomination and Legislation Committee of Council which may approve these recommendations by resolution.

2.1.3.  The Vice-Chancellor, in consultation with Human Resource Services, will consider and determine the selection techniques and processes to be utilised in addition to interview[s]- for example, focus groups, presentations at interview, tasks and the timing or referee reports. Background checks and referee reports will be required. The nature of the procedure will form part of the report to Council (s2.4.1).

2.2.     Position Description and Selection Criteria

2.2.1.  A Position Description (PD) which includes information about the position, the selection criteria, qualifications and skills required of the role will be created and approved by the Vice-Chancellor prior to advertising.

2.2.2.  Additionally an ‘Information Booklet’ which captures relevant and appropriate information about the position, the University and the Newcastle community and environment should be developed through consultation with the Vice-Chancellor, Human Resource Services, Marketing and Public Relations and the search firm (if relevant).

2.2.3.  In forming the selection criteria, the Vice-Chancellor will consider the qualifications, experience, knowledge and personal attributes relevant to the position.  The selection criteria used must enable accurate assessment by the selection committee.

2.3.     Selection Committee

2.3.1.  The Vice-Chancellor will convene a selection committee which will usually comprise:

  1. the Vice-Chancellor (Chair);
  2. the Chancellor (or Deputy Chancellor);
  3. a member of Council nominated by the Chancellor;
  4. President of Academic Senate
  5. up to two (2) senior members of staff appointed by the Vice-Chancellor,  one of whom will usually be a Deputy Vice-Chancellor or Pro Vice-Chancellor
  6. up to two external distinguished persons appointed by the Vice-Chancellor
  7. Director of Human Resource Services

2.3.2.  Where one of the above members is not available, a substitute member at a similar level of seniority, and from either inside or outside the University as required, may be nominated by the Vice-Chancellor.

2.3.3.  All members of the selection committee are required to meet in person wherever possible. Where it is not possible to attend in person a committee member may join the proceedings via teleconference.

2.4.     Approval of Appointment

2.4.1.  The selection committee is an advisory committee to the Vice-Chancellor who will make a report and final recommendation to Nominations and Legislation Committee of Council.

2.4.2.  The Vice-Chancellor will determine the terms and conditions of the offer of employment to the Deputy Vice-Chancellor.

2.5.     Documentation

2.5.1.  All documentation associated with the recruitment and appointment will be created and retained by Human Resource Services (Director or nominee).

2.6.     Re-Appointment

2.6.1.  The Vice-Chancellor will make a determination on the re-appointment of the Deputy Vice-Chancellor in consultation with the Chancellor. The process for making this determination is at the discretion of the Vice-Chancellor and will include consideration of the Deputy Vice-Chancellor’s performance in the role, their contribution to the broader University objectives and the University’s strategic directions.

2.6.2.  The Vice-Chancellor will provide a report to the Nominations and Legislation Committee of Council on the process for consideration of re-appointment and the Vice-Chancellor’s recommendation in relation to the re-appointment [or otherwise] of the Deputy Vice-Chancellor.

3.      Essential Supporting Documents

Conflict of Interest Policy - 000934 

Delegation of Authority Policy - 000083

4.      Related Documents

University of Newcastle Act 1989 - 000369

Code of Conduct 000059 

Approval AuthorityCouncil
Date Approved23 March 2012
Date for Review23 March 2016
Policy SponsorVice- Chancellor
Policy OwnerDirector, Human Resource Services
Policy ContactDirector, Human Resource Services
Amendment History

Minor amendment to correct typographical errors, Governance and Policy, 8 May 2012.

The new Recruitment and Appointment of Deputy Vice-Chancellor Procedure 000978 was approved by Council (C12:033) 23 March 2012. It replaces the Appointment of Deputy Vice-Chancellor 000897 and the Re-appointment of Deputy Vice-Chancellor 000923 that was approved for rescission by Council (C12:033) 23 March 2012.